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Data Destruction Glossary

Glossary of data protection terms

Data Controller
A person who (alone or jointly or in common with other persons) determines the purposes for which, and the manner in which, any personal data are, or are to be, processed

Data Subject
An individual who is the subject of personal data

On computer
The term computer includes any computer however described, eg mainframe, desktop, laptop, palmtop, etc. It also includes other types of equipment which, although not normally described as computers, nevertheless have some ability to process automatically, eg. automatic retrieval systems for microfilm and microfiche, audio and visual systems, electronic flexitime systems and telephone logging equipment

Personal Data
Personal data means data which relate to a living individual who can be identified from those data or from those data and other information which is in the possession of, or is likely to come into the possession of, the data controller

Processing
Processing means obtaining, recording or holding the data or carrying out any operation or set of operations on the data. It includes organising, adapting and amending the data, retrieval, consultation, or use of any data, disclosing and erasure or destruction of data. It is difficult to envisage any activity involving data which does not amount to processing

Purposes
The purpose or purposes for which data are being or are to be processed

Recipients
Recipients are individuals or organisations to whom the data controller intends or may wish to disclose the data

Transfers
The ordinary meaning of the word is transmission from one place, person, etc to another, This will include posting information on a website which can be accessed from overseas

Data Classes
Types of data being or to be processed